Network (n = FPs recruited) | Strategies used in working with FPs to complete CFS | Stakeholders involved in strategies |
---|---|---|
British Columbia (n = 5) | ∙ Provided complete lists of eligible patients to FPs; FPs determined which patients he/she was most comfortable in providing accurate assessments ∙ Research Assistant met with FPs in person to provide instructions and answer any questions ∙ Reminders and follow-ups via email and in-person bi-weekly | Co-investigator Research assistant Medical office assistants |
Alberta (n = 52) | ∙ Provided lists of 15 eligible patients to FPs ∙ Department of Family Medicine administrative personnel was associated with the clinic and thus provided continuous reminders to facilitate data collection ∙ Reminders and follow-ups were unnecessary; a research team member dropped into clinics during FPs’ spare time with lists of patients that needed to be assessed | Co-investigator Department of Family Medicine (Head of department and administrative personnel) |
Manitoba (n = 10) | ∙ FPs were familiar with preparing a search query of their patients who met eligibility criteria using the EMR ∙ Physicians at each site supported other physicians at their clinic by preparing a search query for them to review ∙ Reminders and follow-ups via email every 4-6 weeks. A phone call was arranged at the beginning of each site’s activity to confirm the query content and discuss approach with each participating physician. | Co-investigator Research coordinator Physician participants |
Nova Scotia (n = 5) | ∙ Mailed out packages with all required information, including lists of 100 eligible patients to FPs ∙ Reminders and follow-ups via email bi-weekly | Co-investigator Data manager |
Ontario (n = 37) | ∙ Discussion to assess interest and discuss value of study to family practice prior to network agreeing to study participation ∙ Hand-delivered complete lists of eligible patients to FPs extracted from MUSIC dataset; FPs determined which patients he/she was most comfortable in providing accurate assessments ∙ Co-I attended usual practice meetings with FPs and clinic management staff to explain study and study processes. ∙ Initial ask was timed to avoid other major local shifts in models of care delivery that took time and attention, and would have made this project burden and de-prioritised attention to project. ∙ Reminders and follow-ups in-person monthly | Co-investigator Research assistant |